Mobile App Features Guide

Download & Installation

1. Download App

   Get ChapterSphere from App Store (iOS) or Google Play Store (Android)

   What you'll see: Search for "ChapterSphere" in your app store. The app icon features the ChapterSphere logo with a blue and white design. Tap the "Get" (iOS) or "Install" (Android) button.
2. Chapter Code Entry

   Enter your chapter code or scan QR code provided by chapter admin

   First screen: You'll see a welcome screen with a text input field labeled "Chapter Code" and a QR code scanner icon. The chapter code is typically 6-8 characters (e.g., "BNI001" or "CHAP123").
3. Login Credentials

   Use email/phone and password provided by chapter admin

   Login screen: After entering the chapter code, you'll see a login form with your chapter's branding. Enter your email address or phone number in the "Username" field and the password provided by your chapter admin.
4. Enable Permissions
   • Location services (Required for attendance)
   • Push notifications (Recommended)
   • Camera (For QR code scanning)
   Permission prompts: The app will request three permissions sequentially. For location, choose "Allow While Using App." For notifications, tap "Allow." For camera access, tap "OK." These are standard iOS/Android system dialogs.

How Geo-Fencing Works

1. Location Detection

   App continuously monitors your GPS location when opened

   What you'll see: When you open the app, you'll notice a small location icon in the top bar that shows GPS is active. The app displays your current distance from the meeting venue (e.g., "1.2 km from venue").
2. Venue Proximity Check

   System checks if you're within the defined radius of meeting venue

   Proximity indicator: As you approach the venue, you'll see the distance counter decrease (500m → 200m → 100m). The app shows a circular progress indicator that fills up as you get closer.
3. Attendance Button Activation

   Check-in button becomes active only when you're at the venue

   Button activation: When within the geo-fence (typically 100m), the "Check In" button changes from gray to bright green with a subtle pulsing animation. You'll also see "✓ At venue - Ready to check in" message.
4. Time-Based Status

   Automatic determination of "Present" vs "Late" based on meeting start time

   Status indicator: The app shows the meeting start time and current time. If you're checking in before the start time, you'll see "On Time" in green. After the start time, it shows "Late Arrival" in orange.
5. Confirmation & Sync

   Attendance recorded locally and synced to server immediately

   Success confirmation: After tapping "Check In," you'll see a success screen with a large checkmark, your attendance status (Present/Late), timestamp, and "Attendance Recorded Successfully" message. The data syncs immediately if online.

UPI Payment Integration

1. View Outstanding Dues

   Check pending venue charges in app

   Payments screen: Tap "Payments" in the bottom navigation. You'll see a list of outstanding charges with meeting dates, venue names, amounts, and "Pay Now" buttons. Overdue items are highlighted in red.
2. Select Payment Amount

   Choose specific charges or pay multiple at once

   Selection interface: Each charge has a checkbox. Select individual items or use "Select All" at the top. The total amount updates dynamically at the bottom with a "Pay ₹XXX" button.
3. UPI Payment Gateway

   Secure payment through integrated UPI system

   UPI interface: After tapping "Pay Now," you'll see UPI app options (GPay, PhonePe, Paytm, etc.) in a grid layout. Select your preferred UPI app to complete the payment.
4. Instant Confirmation

   Real-time payment status and receipt generation

   Success screen: You'll see a green checkmark, "Payment Successful" message, transaction ID, amount paid, and timestamp. The payment status updates immediately in your payment history.
5. Receipt Download

   PDF receipt available immediately

   Receipt access: A "Download Receipt" button appears on the success screen. Tapping it downloads a professional PDF receipt with chapter branding and payment details.

Payment History

• Transaction History:

  Complete record of all payments made

• Receipt Archive:

  Access and download past receipts

• Payment Status:

  Real-time status of pending/completed payments

• Outstanding Summary:

  Quick view of total dues and payment schedule

Inviting Visitors

1. Access Visitor Section

   Navigate to "Invite Visitor" in app menu

2. Enter Visitor Details
   • Visitor name (Required)
   • Mobile number (Required)
   • Email address (Optional)
   • Business details (Optional)
3. Select Meeting

   Choose which meeting to invite visitor to

4. Send Invitation

   System sends invitation via SMS/email

Visitor Status Tracking

Offline Functionality

• Offline Attendance:

  Mark attendance even without internet connection

• Data Sync:

  Automatic sync when connection is restored

• Cached Data:

  Meeting schedules and member info cached locally

• Conflict Resolution:

  Smart handling of data conflicts during sync

Security Features

• Device Management:

  Single device login enforcement

• Biometric Authentication:

  Fingerprint/Face ID support where available

• Session Management:

  Automatic logout after inactivity

• Data Encryption:

  All data encrypted in transit and at rest