Attendance Marking Guide

Geo-Fenced Check-In Process

1. Arrive at Meeting Venue

   Physically arrive at the designated meeting location

   Before arrival: The app shows your distance from the venue (e.g., "2.3 km from venue") and the check-in button appears grayed out with "Not at venue" message.
2. Open ChapterSphere App

   Launch the mobile app and ensure location services are enabled

   App interface: The app opens to the main dashboard. You'll see a location icon in the top bar indicating GPS is active. If location is disabled, you'll see a prompt to enable it.
3. Location Verification

   App automatically detects your proximity to the venue

   Proximity indicator: As you approach, the distance updates in real-time: "500m from venue" → "200m from venue" → "100m from venue". A circular progress indicator fills up as you get closer.
4. Check-In Button Activation

   Attendance button becomes active when within geo-fence radius

   Button activation: When within range (typically 100m), the "Check In" button changes from gray to bright blue with a subtle pulsing animation. You'll see "✓ At venue - Ready to check in" message.
5. Mark Attendance

   Tap the check-in button to record your attendance

   Check-in action: Tap the large blue "Check In" button. The button briefly shows a loading spinner, then changes to a checkmark with "Checking in..." message.
6. Confirmation

   Receive instant confirmation of successful attendance marking

   Success screen: You'll see a large green checkmark, "Attendance Recorded Successfully" message, your status (Present/Late), timestamp, and meeting details. The screen auto-closes after 3 seconds.

Viewing Attendance

• Access Attendance Section:

  Navigate to Member Portal → Attendance

• Meeting History:

  View past meeting attendance records

• Attendance Status:

  See your status for each meeting

• Attendance Percentage:

  Track your overall attendance rate

Attendance Information

Admin Bulk Operations

1. Access Bulk Attendance

   Navigate to Chapter → Bulk Attendance

2. Select Meeting

   Choose the meeting for attendance marking

3. Mark Multiple Members

   Select members and set attendance status

4. Apply Status

   Bulk update attendance for selected members

Individual Attendance Management

• Manual Override:

  Admins can manually update any member's attendance

• Excuse Absences:

  Mark members as excused for valid reasons

• Correct Errors:

  Fix attendance marking mistakes

• Late Additions:

  Add attendance for members who forgot to check-in

Individual Reports

• Personal Attendance History:

  Complete record of your meeting attendance

• Attendance Percentage:

  Calculate your attendance rate over time

• Streak Tracking:

  Track consecutive meetings attended

• Downloadable Certificates:

  Generate attendance certificates for records

Chapter Analytics (Admin)

• Meeting Attendance Summary:

  Overall attendance rates for each meeting

• Member Attendance Ranking:

  Identify most and least active members

• Trend Analysis:

  Track attendance patterns over time

• Export Options:

  Download attendance data for external analysis

Common Issues

• Check-in Button Not Active:

  Ensure you're within venue geo-fence radius and GPS is accurate

• Location Not Detected:

  Enable location services and wait for GPS lock

• Attendance Not Recorded:

  Check internet connection and try again

• Wrong Status Recorded:

  Contact chapter admin for manual correction

Solutions

• GPS Issues:

  Move to open area, restart app, check location permissions

• Network Problems:

  Attendance syncs when connection restored

• App Crashes:

  Update app, restart device, clear app cache

• Venue Issues:

  Contact admin to verify venue coordinates